Learn How to Create and Maintain an LLC in Florida

Learn How to Create and Maintain an LLC in Florida

Learn How to Create and Maintain an LLC in Florida

If you have a Florida business, you should choose the best business structure for your needs. The limited liability company (LLC) is one to consider, and this article details more about how to form a Florida LLC. With a Florida limited liability company, you protect your personal assets and realize some great tax benefits. 

Read on to learn more about why you might want to form an LLC formation in Florida.

Understanding Business Entities

Before we look at the benefits of a Florida LLC, let’s first discuss business entities.

If you start a business without filing any paperwork to change the type of business structure you operate as, you are by default operating as a sole proprietor or partnership if you have partners. This means there is no delineation between you and your business. If you were to be sued and your business couldn’t pay all your debts, your personal assets could be seized to cover those expenses.

Then there is the limited partnership. In this case, there are multiple business owners, each with unlimited personal liability for the debts and obligations of the business.

Both the Florida corporation and the LLC remove that personal liability from the equation, as you personally are considered separate from the business as a form of liability protection. A corporation has a few more hoops to jump through to file and maintain its status than an LLC.

There are several types of LLCs. A single-member LLC has one owner (you). The multi-member LLC has, as you might guess, multiple members (another name for partners). A foreign LLC is one that was formed in a state other than where you do business, and a domestic LLC is one formed in the state where you do business.

There is the professional limited liability company, or PLLC, which is run by individuals in certain professions, like medicine or law.

It’s important to understand each type of business entity because they each have different levels of personal risk, and are treated differently for tax purposes.

Benefits of an LLC in Florida

So why is the Florida LLC worth considering? Let’s start by looking at your personal liability. With a sole proprietorship or partnership, your personal assets like vehicles or bank accounts could be seized to cover business debts. That puts you at risk.

But filing as an LLC business entity, your personal assets are considered separate and therefore can’t be taken to cover business debts. You have asset protection.

This makes more sense for certain types of businesses than others. Real estate is a great example. What would happen if a tenant hurt herself while on your property? You would be liable, and if your business couldn’t afford to pay her medical and legal bills, you might have to cover those personally. With an LLC, your liability is limited.

Another benefit to forming a limited liability company in Florida is how your income tax is filed. Rather than the LLC organization filing and paying taxes on profits, all profits and losses are passed through to your personal income taxes. This is called passthrough tax and will be reflected on your business’s tax returns.

How to Create an LLC in Florida

Filing for your Florida LLC business entity isn’t complicated, but you can opt to hire a registered agent to handle the process for your organization. Here are the LLC Florida requirements and formation steps:

  • Register Your LLC with the Florida Division of Corporations
  • Apply for an EIN
  • Create an Operating Agreement
  • Open a Bank Account for Your LLC
  • Hiring Employees? Register with the Department of Economic Opportunity
  • Apply for a Seller’s Permit
  • Comply with County and/or City Tax Requirements

Register Your LLC with the Florida Division of Corporations

Start on the Florida Division of Corporations website to create your Florida LLC online. You’ll be asked information like your company’s physical location and mailing address as well as details on who is authorized to manage the LLC. This will populate your Florida Articles of Organization, the document you need to operate as an LLC. The state fee for filing your Florida LLC articles is $125.

Apply for an EIN

Next is to get your employer identification number from the IRS. This is like a Social Security number for your business, and you’ll use it when you fill out tax documents or open a business bank account. Get your free EIN here.

Create an Operating Agreement

We’ll go more in-depth about the LLC Operating Agreement later, but as part of your steps to filing as an LLC, you’ll need to have one for your organization.

This legal document identifies the purpose of your business, its members (if you have other partners), how you will share the profits, and other important details.

Open a Bank Account for Your LLC

Next up? Opening a separate bank account for your Florida LLC. Keeping business expenses separate from personal makes tax time easier and helps you keep organized.

Is Your Name Available: Check the Florida SOS Business Search Feature

To find out if your LLC name is available, follow these steps:

1. You must go to the SunBiz Secretary of State’s website in order to look for business entities in Florida.

As soon as you’ve arrived at the website, you can name search for an entity (corporation, LLC, or limited partnership) using a variety of different criteria.

Using the “by name” prompt is the most common technique to discover an entity. Be sure to include as much information as possible in your search, as the Florida Secretary of State maintains a database of over a million companies. Following your pick, you will be sent to a results page that will provide a list of all the matches.

2. You will be led to the “Details Page” if you click on the name of the entity that is located in the blue text link. This will allow you to examine further information about the entity. You will have the ability to view any and all of the information that the Florida Secretary of State has made available to you on this page. Some of the information that you will be able to view includes the company name, kind (e.g. corporation), document number (e.g. EIN), formation date, state of incorporation, and latest filing date. In addition to the above, the company’s street address, mailing address, and registered agent’s (name and address) name and address are listed.

Hiring Employees? Register with the Department of Economic Opportunity

If you will be hiring employees in your business, you’ll first need to create an account with the Florida Department of Economic Opportunity, where you can then report and manage new hires.

Apply for a Seller’s Permit

There are several types of business licenses for different types of companies required by Florida law. You may need a Florida Annual Resale Certificate for Sales Tax, which is required for a variety of types of businesses, including restaurants, hair salons, car dealers, convenience stores, and more.

Comply with County and/or City Tax Requirements

There may be other types of licenses required by your local city or county government or taxes to be paid, so do your due diligence to ensure you’ve covered all your bases.

What Are Articles of Organization in Florida?

In order to create the formation of a limited liability company (LLC) within the state of Florida, you’re required to fill out and submit a form known as the articles of organization to the state. In it, many pieces of information, including the prospective business name, the registered agent for service of process, and the address of the proposed company’s place of business, are detailed.

The Florida LLC articles of organization will also detail if the LLC will be member-managed. 

What is a Florida LLC Operating Agreement?

As mentioned in the steps above, it’s a good idea to create an LLC Operating Agreement to provide an overview of your company, identify the members, and list standard operating procedures.

A Florida LLC Operating Agreement isn’t required by Florida law, but it’s still a good idea to have one in place. No need to start from scratch in creating your LLC Operating Agreement; you can find a number of Operating Agreement templates online. Be sure to choose the one for your specific type of LLC (especially if it’s got multiple LLC members).

If you’ve opted to work with a registered agent, they can assist you in creating your LLC Operating Agreement.

Costs of Maintaining a Florida LLC

Once you’ve completed filing your paperwork for your LLC, you’ll need to pay the filing fee. To file the Articles of Organization, the filing fee is $100. If you need to designate a registered agent, there is an additional $25 fee.

If you would like a certified copy of your LLC paperwork, there is a $30 filing fee, and for a Certificate of Status, a $5 fee.

But you’re not done. To keep your Florida LLC active, you will need to file a Statement of Information, also known as an Annual Report, each year between January 1 and May 1. If any information about your company or the Florida LLC members has changed, this is where you’ll report that change.

The filing fee for your Annual Report is $138.75 for a limited liability company. If you miss the May 1 deadline, there is a $400 late fee.

What Is a Registered Agent?

A registered agent is a person or business organization that accepts tax and legal paperwork on behalf of your business. This can be done either personally or via the firm. There are a few other names for a registered agent, including resident agent and statutory agent.

When you start an LLC, you are required by the majority of states to have a registered agent. As long as they satisfy the requirements of the state, the agent can be either yourself, a professional service, or a colleague.

Working with a Registered Agent

I’ve mentioned a registered agent several times, so let me elaborate on what one is and why you might consider hiring a Florida registered agent service for your limited liability company.

Florida registered agent services can set up your Florida LLC on your behalf. They can also pay your filing fees, draft your LLC Operating Agreement, and file your Annual Report.

Florida registered agent services do charge for the services they offer, and this is in addition to any filing fees the state of Florida charges you.

Does an LLC Need a Business License in Florida?

Most small businesses in Florida don’t need to get any federal licenses or permits. However, you may need to get a federal license depending on the size of your business or the activities it does. Most likely, you will need a federal business license for the following types of businesses:

  • Firearms, explosives, ammunition
  • Alcoholic sales, distribution, serving, or importing
  • Transportation
  • Mining and drilling
  • Agriculture
  • Aviation
  • Radio and television broadcasting

Importance of Forming an LLC to Qualify for Financing

Another reason to consider choosing the LLC as your business structure is if you plan to seek a business loan for small business down the road or take on investors. Many investors and some banks only want to invest in businesses that operate as either an LLC or corporation business entity, so if you’re a sole proprietor, you may not be eligible.

A lender or investor may ask to see your LLC’s Operating Agreement before approving you for financing.

Nav’s Verdict: Creating an LLC in Florida

Operating as a Florida LLC offers plenty of benefits to your company, especially if you’re starting a new business. The key is keeping your business entity status active and compliant, so make sure you’ve got your LLC filing deadlines on your calendar! Nav offers the resources that’ll help you with your business formation, in addition to creating pathways to get much-needed financing for your business through small business loans and business credit cards. By the effective date of your business, you should be able to identify your business credit scores to be able to utilize business financing to create and maintain your LLC.

This article was originally written on September 30, 2020 and updated on July 27, 2022.

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