Over 1.7 million Economic Injury Disaster Loans (EIDLs) have been approved by the Small Business Administration (SBA) as of June 21, 2020. Yet many of those who have received their approval notification are confused about how they can use funds from their EIDL loans. As one applicant commented on the Nav blog:
“So much information available on what NOT to use EIDL funds for, but I’ve yet to find a detailed list of what funds CAN be used for.”
And another asked:
“It’s very vague on what I can use it for. Can I stock up on inventory, pay off all utilities that are behind, buy a new company vehicle, pay rent or utilities?”
Many business owners have never used a government loan program like this before and they are worried about the possible consequences of using their EIDL funds incorrectly. They also correctly observe that the guidance isn’t exactly crystal clear, and is especially confusing for independent contractors and the self-employed who may have limited knowledge of small business accounting and terms like working capital that are often associated with financial statements.
In this article we’ll discuss some popular questions we’ve received from EIDL applicants to our articles Frequently Asked Questions about EIDLs and 5 Reasons You May Want to Reconsider An EIDL Loan, as well as in the Facebook group, Business Loan Insight Financing Hub – PPP, EIDL and More on Facebook, where these loans have been a popular topic of discussion. We have edited some of these questions for clarity.
Questions we’ll tackle here include whether you can use EIDL to:
- Pay yourself
- Pay debt
- Buy a vehicle or home
- Start a new business
- Pay rent or mortgages
We’ll also discuss how long you have to use the loan proceeds, what documentation you must keep and what to do if you want to return it.
Keep in mind we will share and discuss guidance from the SBA here but we can’t and don’t speak for them. Do not rely on this article for specific information on how to properly spend your EIDL funds. If you have questions about properly using your loan proceeds, we recommend you talk to your accountant, or your legal or financial advisors. You can also get free assistance by contacting the SBA Disaster hotline, your regional SBA office, your Small Business Development Center (SBDC) and/or SCORE. (Locate your local office at SBA.gov.)
How EIDL Funds May Be Used
EIDL loans weren’t created just for the coronavirus economic crisis. In fact, they’ve been part of the SBA’s Disaster Loan program for many years. They often make national headlines when a natural disaster hits an area, like when Hurricane Harvey caused flooding and business disruption for many parts of Texas. So before we dive into specific questions, let’s look at how these loans were designed to be used. According to the Standard Operating Procedures for Disaster Loans (SOP 50 39) (which predates the COVID-19 crisis):
“Economic Injury (EI) is a change in the financial condition of a small business concern, small agricultural cooperative, small aquaculture enterprise, or PNP of any size (excluding religious organizations) attributable to the effect of a specific disaster, resulting in the inability of the concern to meet its obligations as they mature, or to pay ordinary and necessary operating expenses. (Note: the SBA opened up EIDL to religious organizations impacted by coronavirus.)
Economic injury may be reduced working capital, increased expenses, cash shortage due to frozen inventory or receivables, accelerated debt, etc. Economic injury loan proceeds can only be used for working capital necessary to carry the concern until resumption of normal operations and for expenditures necessary to alleviate the specific economic injury (emphasis added).”
Many applicants aren’t familiar with the term “working capital,” though, and as a result they find that description confusing. We were unable to find an official SBA definition of working capital, but generally, working capital loans are generally used to pay day-to-day expenses of the business. These might include salaries, inventory, rent, utilities, and short-term debt or long-term debt payments, for example. (Again this isn’t an official SBA definition.)
While there is no comprehensive list of how EIDL funds may be used, if you’re trying to err on the side of caution, there are clues in the section of the SOP that describes how to calculate economic injury. (Keep in mind that with EIDL, the borrower doesn’t ask for a specific loan amount; instead the SBA will calculate it based on its formulas for determining economic injury.) The following examples come from the section of the SOP (page 186-187, abbreviated here) that relates to calculating economic injury:
“To-date needs are normal obligations already incurred (usually reflected as liabilities on the most recent available post-disaster balance sheet), which the business is presently unable to pay as a result of the disaster. They include funds necessary to bring delinquencies current and to restore working capital to normal levels (emphasis added)…
Future needs are normal obligations, which the business would not be able to meet throughout the remainder of the injury period. They will sometimes be a continuation of to-date needs, such as: (1) Fixed debt payments necessary to maintain the current status of long term debts; or (2) Payments of ongoing fixed expenses such as rent; utilities; insurance premiums; or the owner’s draw/salary when the draw is both normal and essential…
Extraordinary items are needs outside of normal operations and directly caused by the disaster. Extraordinary items can include: (1) Temporary rent or storage fees, additional advertising costs, etc.; (2) Accelerated debt due to the disaster; (3) Inventory replacement may be an extraordinary item.
For example, in the spring, a clothing store located in a disaster area is left with an inventory of winter clothing and has no funds to order summer stock. The cost of ordering summer inventory represents an additional need.”
How EIDL Can’t Be Used
There are some ways that you clearly cannot use disaster loan proceeds and these are included under the section that includes ineligible use of proceeds:
“EIDL proceeds may not be used for:
- Payment of any dividends or bonuses;
- Disbursements to owners, partners, officers, directors, or stockholders, except when directly related to performance of services for the benefit of the applicant;
- Repayment of stockholder/principal loans, except when the funds were injected on an interim basis as a result of the disaster and non-repayment would cause undue hardship to the stockholder/principal;
- Expansion of facilities or acquisition of fixed assets;
- Repair or replacement of physical damages;
- Refinancing long term debt;
- Paying down (including regular installment payments) or paying off loans provided, or owned by another Federal agency (including SBA) or a Small Business Investment Company licensed under the Small Business Investment Act. Federal Deposit Insurance Corporation (FDIC) is not considered a Federal agency for this purpose;
- Payment of any part of a direct Federal debt, (including SBA loans) except IRS obligations. (Note: There is an entire section that goes into more detail on paying federal debts. If you want to use EIDL proceeds that way, refer to page 75 of the SOP.)
- Pay any penalty resulting from noncompliance with a law, regulation or order of a Federal, state, regional, or local agency.
- Contractor malfeasance; and
With that background in mind, let’s explore specific questions we’ve received around the use of EIDL funds.
1. Can I Use EIDL Funds to Pay Myself?
Paying yourself from EIDL funds is a source of confusion for some. This business owner says she hasn’t paid herself a set salary in the past and is unsure how to compensate herself using EIDL funds:
“Can it be used to pay myself weekly if we never paid ourselves, but transferred funds from the business account to pay personal stuff if needed. How would I calculate?”
Another one asks:
“I’m wondering if there is a limit on how much we can ‘repay’ ourselves with this loan for lost wages?”
It seems clear you can’t pay yourself unless it’s for work you do in your business. After all, the SOP states that EIDL can’t be used to pay: “Disbursements to owners, partners, officers, directors, or stockholders, except when directly related to performance of services for the benefit of the applicant.”
But if you continue to work in your business, paying yourself is a reasonable use of these funds. If you continue to work in your business, it may be helpful to use what you’ve paid yourself in the past as a guide to how much you can pay yourself. For those who don’t pay themselves a salary, you may want to look at what you have taken out in the past as owner’s draw, disbursements, or as profits. (All of these must be related to work you’re doing for the business.) Borrowers getting Paycheck Protection Program (PPP) loans who are self-employed, for example, use their net profit on Schedule C Line 31 and divide it by 12 to determine their average monthly payroll. It’s reasonable to assume that formula could be used to calculate owner’s compensation for EIDL as well.
Another business owner asks about paying themselves while their business is closed:
“We were approved, have no employees. Just a small cleaning business. We have lost income to ourselves as no one is wanting us in their house to clean. Can $ be used to pay us what we normally would have made?”
The type of work you do to earn your pay does not appear to be restricted. If your business is physically closed, maybe you can take this time to work on your website, accounting, social media advertising campaigns, marketing etc. to help your business stay afloat as you wait to resume normal business functions.
Verdict: Yes, but only for working in your business
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2. Can I Use EIDL to Pay Off Debt?
The EIDL carries a 3.75% interest rate (2.75% for non-profits) which makes it less expensive than other types of unsecured small business financing available now. As a result, we’re seeing lots of questions around using these loans to pay down or pay off other debts.
“Can it be used for charges put on high interest credit cards from when the pandemic started? Would we total the charges in that time frame and pay it from the EIDL?
Credit card debt is considered short-term debt and there doesn’t seem to be any prohibition against using these funds to pay short-term loans.
Another reader asked:
“I also have a personal loan (with a fixed payment) that was used (partially) for business expenses. Can I use the loan to pay that down?”
That situation seems to be trickier. First, if the loan has a repayment term of over one year, it’s probably considered a long-term debt under General Accounting Principles (GAP) and therefore would not likely be eligible for refinancing. If this were purely a business debt, then making payments to keep the debt current would seem to be an acceptable use. But here the borrower has used the loan for both personal and business expenses, which muddies things considerably. It is probably safest to pay that debt out of personal funds.
Verdict: Yes, but not to refinance long-term debt
3. Can I Use EIDL to Start a New Business?
We’ve seen several questions from recipients who don’t see a positive future for their current business and want to know if they can use this loan to start something new:
“I am an Uber driver and I got approved for an EIDL loan. Can I use it to switch business industries and start new business?”
That does not appear to be an acceptable use of EIDL based on the definition we discussed earlier: “Economic injury loan proceeds can only be used for working capital necessary to carry the concern until resumption of normal operations and for expenditures necessary to alleviate the specific economic injury.” In addition, if relocation is an ineligible use for an existing business, it’s doubtful that starting a brand new business would be considered acceptable use. Check with an advisor before you go this route.
Verdict: Not likely
4. Can EIDL Be Used to Buy a Vehicle or Home?
One Uber driver who says they were approved for a $45,000 EIDL wants to know if it’s OK to use that money to buy a home. Another wrote:
“I am an Uber driver (independent contractor) and received a $41,000 EIDL loan as an independent contractor. Can I use EIDL to buy a vehicle for driving Uber because it is my only source of income for the last 3 years?”
First, buying a home clearly falls outside the intended uses of EIDL. It appears that buying a vehicle does as well, even if it is a business purchase. Remember that ineligible uses of EIDL proceeds include “acquisition of fixed assets” and fixed assets usually include vehicles.
Verdict: Not likely
5. Can an EIDL Cover My Rent/Mortgage?
One reader asks whether EIDL can be used to pay “shop rent” and that seems to be a very reasonable use of working capital funds. Similarly, paying the mortgage on your commercial property or even a rental property may be acceptable as these fall under “fixed debt payments necessary to maintain the current status of long term debts.”
On the other hand, a reader who works from home wants to know if it’s acceptable to use EIDL to pay rent. “Would this also apply to a private live/work condo mortgage?” they asked. Since that’s a combination of personal and business expenses, we’d recommend getting professional advice before using EIDL that way.
Verdict: Yes, likely if used for business expenses
Is There a Deadline to Spend EIDL Funds?
Several readers have asked whether they have to spend EIDL funds within a certain period of time.
“Frankly, I don’t have an immediate way to spend the funds I received. Is there a legal way to place the funds in a retirement account? If I want to return the EIDL funds, can I legally let them sit in a brokerage account for a year before the payments start?”
Remember, earlier we pointed out that the SOP states: “Economic injury loan proceeds can only be used for working capital necessary to carry the concern until resumption of normal operations and for expenditures necessary to alleviate the specific economic injury.”
The COVID-19 economic crisis is an ongoing crisis and we don’t know when it will end. It seems reasonable that business owners may continue to use those funds for as long as the crisis continues to impact their operations. That may be for months, a year, or even longer, depending on a number of factors.
A report from the Office of the Inspector General found that in previous disasters some borrowed from the EIDL program when they really didn’t need it. A business that does not experience economic injury would be wise to consider returning the funds.
How Do I Document How I Used EIDL?
There is also confusion about documentation required.
“I’m self employed…and it says show receipts, do we just save our receipts and turn them in at some point?”
You don’t turn in documentation automatically but you should keep careful track of how you spend EIDL proceeds in case the SBA or another governmental agency asks to review that information in the future. Just as there have been audits and inspections of past disasters, there will be scrutiny of some of these loans as well. You might put a note “EIDL” on those expenditures in your accounting program and keep a file with receipts. If you don’t use an accounting program it’s a good idea to keep a spreadsheet listing how you spent these funds.